In the previous blog entry, I talked about how it was important to find the time. How everyone has the same twenty-fours and such. Now, I want to share with you about how to make that time. How to extract the time you need to expand on what is important while minimizing downtime. The next set of questions is where to extract the time from? What to do with that time? Then how install the coming change that implementing the new found time will most bring.
Making time and how to make that time is not an easy task. It is by no means anywhere close to being easy. Well, I exaggerate (a little). It is easy to make time if all you do day in; day out is waste time. If all you have in your life is time to goof around, play on the PS4, or go party with your friends, then yes making the time is easy. However, it becomes a difficult task when we are already doing the important work. The kind of work we do when we are in school, putting in the hours from 9 to 5, and those awesome side hustles.
All that and then we feel like we are still spinning our wheels? Well, no need for the anxiety to set in. Taking a few common-sense approaches will help identify the time, adjusting the time, and implementing the time changes. Let’s get started:
AUDIT YOUR DAY, WEEK, MONTH, YEAR
Auditing your day may take some time to complete. As some days look the same as the previous day, I guarantee you every day is not the same but you know this. While you are auditing your day remember to note everything you from when you start working, what is the first thing you work on, when you take a break, what time you take lunch and so on.
Once you collect your data, next comes determining what works, what does not work, and what you want to start working on, among other things specific to you. Additionally, the audit data collected will also show you things you may not want to see or believe. Good or Bad, it is all a learning experience. A learning experience in that taking a step back will show us who we really are because in a day-to-day setting we are knee deep in the muck that we don’t see all that we really do because it is just the norm.
IDENTIFY WHAT CAN BE CHANGED THEN CHANGE IT
After collecting, sorting and dissecting the data there is a bit more work to do. Now the raw data is going to reveal the truth. The whole, good and bad, truth. The honest truth of what you have and have not been doing will be revealed. It is now the time to get to work.
Now is the time to identify what can be change. To do this, you will have to (honestly) determine what are you spending too much time on and not getting return on that time investment. Next, extract from the collected data what are you spending not enough time on but need to give more time to increase the return on the expanded time investment.
The final step in the identification process is to identify and create the CHANGE you feel (from your gut) you need to make. Having determined the time to be moved, shuffled, re-organized, re-prioritized, and re-distributed you are ready. Next, comes implementation and putting to work the impending change(s).
WORK THE PLAN
When it comes to implementing change in your life there are three trains of thought when it comes to implementing and working on the change(s): all at once, one thing at a time, or clustering the changes. The latter two are more apt to take root in that anything that does not appear right or appropriate can be worked on, modified, adjusted. Unfortunately, this is a luxury that does not accompany the “all at once” option.
Take that knowledge for what it is worth, acting on the change “one thing at a time” is my preferred method to deliver and act on change. It will certainly increase the level of buy-in and acceptance. Sometimes, the want to change is not enough. Whereas, through slow and deliberate actions in the way the plan is implemented and worked will increase success.
Once the first change is implemented then another can safely be brought in and implemented. By taking those slow, deliberate steps you are on the path to integrating the next change. The plan is to make the change an easy implementation of the changes to you, your life, your mission, and goals.
Throughout the entire process or working the plan you have another set of tasks to do. Those tasks are being constant and consistent when working on the fit that working the plan will make. Be careful for once you stop being constantly consistent is when you revert back to your old ways. You will be negating everything you have done up to this point.
The goal was to make the time to work on those things that will make a return on the time investment you make. The goal is also to minimize the continued action of those things that are not generating the kind of return you seek. Thus, it falls on you to stay the course, always. Staying the course of progress and change will most certainly ensure you are making the time. Isn’t that what success is all about?
David Guerra, MBA